Standards of Library Behavior

The Aurora Public Library District is supported by the taxes of the people of the Library District who expect our facilities to be clean, comfortable, and safe places to use its resources and services. The Library Board has the authority and is committed to providing a secure, supportive and safe environment. To protect the safety of Library patrons, volunteers, staff and materials, equipment, buildings and grounds the Library Board has established these Standards of Library Behavior, hereafter referred to as the “Standards”.

The Standards will be enforced in a fair and reasonable manner. Any patron not abiding by the Standards may be asked to leave the library premises. Any person who willfully and persistently violates these Standards may be barred from all Library premises for a determined period of time, after review and recommendation of the Library Director.

Patrons shall be engaged in normal activities associated with the use of a public library when in the building or on the premises of the library. Safety is foremost: therefore, patrons must wear shoes along with proper clothing for a public facility.

Situations that do not meet the Standards:

  • Any situation in which the actions of a person present an imminent danger to the life or safety of self or others on library premises.
  • Any situation in which a person is observed in an attempt to steal or to maliciously destroy library property or property of another person.
  •  Any situation in which a person’s behavior is inappropriate to the use of the library building for the purposes for which it is legally constituted.
  • Any situation in which a person willfully and purposely disturbs Library patrons or staff or whose behavior is any way disruptive to the legitimate use of library facilities by others.

The following actions are examples of conduct that does not meet the Standards:

  • Neglecting to provide proper supervision of children
  • Possession, except by law enforcement officers, of a firearm on Library property.
  • Possession of any other dangerous weapon.
  • Being under the influence of alcohol or illegal drugs.
  • Smoking or other use of any tobacco products on Library property.
  • Consumption of food or drink in the computer and genealogy areas.
  • Verbally intimidating or threatening other patrons, volunteers, or staff.
  • Interfering with the access, egress, or use of the Library facilities including, but not limited to equipment, pathways, etc. by placing self or objects in a manner to obstruct Library access or use.
  • Using audible devices without headphones or with headphones set at a volume that disturbs others.
  • Using cell phones, pagers, and other communication devices in a manner that disturbs others. Audible cell phone and pager ringers must be turned off.
  • Harassment or threatening behavior and use of abusive or obscene language or gestures.
  • Offensive touching and obscene acts such as sex acts, and indecent exposure including exhibitionism, voyeurism, or molestation.
  • Having offensive body odor or personal hygiene so as to unreasonably interfere with other patrons’ ability to use the Library and its facilities.
  • Engaging in Gambling, Sleeping, Loitering, Solicitation, Sitting on tables, Running or Playing, etc.
  • Recreational use of bicycles, roller blades, skates or similar items on premises.
  • Bringing animals inside the Library with the exception of service animals or as allowed at a Library approved event.

Repeat violators and/or those who refuse to leave will be subject to arrest and prosecution under Section 35-43-2-2 of the Indiana Code entitled “Criminal Trespass”.

Posting: These policies and rules as stated above will be posted in a public area of all library buildings.

Aurora Public Library District Board of Trustees

October 2010

Cell Phone Policy

The library understands that cell phones have become an indispensable part of many people’s lives. Therefore, the library has not banned the use of cell phones within its buildings.

However, the library requires that patrons adjust their cell phones to ‘silent’ mode while inside library buildings.

If a patron needs to make/receive a call while at the library, the conversation should take place at the Lower Level Circulation Area.

Collection Development

Mission Statement
The mission of the Aurora Public Library District is to enhance the quality of life for the citizens in the community by providing easily accessible materials, services, and programs which promote life-long learning and which meet the educational, informational, recreational and personal needs of individuals of all ages in the community.

Definition
The phrase “Library materials” as it occurs in this policy includes, but is not limited to, books, periodicals, microforms, audio, video, downloadable eBooks, downloadable audiobooks, software and online sources.

Collection Development Goal
To provide and make accessible a balanced collection of retrospective and current material in various media that is responsive to a broad range of community interests and needs meeting a Basic Information Level.

Intellectual Freedom
Selections are made on the merit of the work as it relates to the Library’s goals and objectives as set in the mission statement and serves the expressed or anticipated needs and interest of the community. The Library recognizes that many materials are controversial and that any given item may offend some users. Selections will not be made on the basis of any assumed approval or disapproval. An attempt will be made to represent differing viewpoints, values, philosophies, cultures, and religions whenever possible, within the range of materials published. Material which is biased or which represents only one point of view may be selected to provide necessary alternative to other material. Material should not be removed because of partisan or doctrinal disapproval. Inclusion of questionable language, visual content, or attitudes in materials is not in itself reason to exclude it from the collection.

Library material will not be marked or identified to show approval or disapproval of the contents, and no item will be sequestered except for the express purpose of protecting it from damage or theft.

The Library Board of Trustees has adopted the American Library Association’s “Library Bill of Rights”, “The Freedom to Read”, and “The Freedom to View” statements. These statements are included in the Board Bylaws and here as appendices to this policy and interpreted to include all Library material regardless of format.

The responsibility for the use of the Library’s collection by children age eighteen and under, rest with their parents and legal guardians. The Board of Trustees of the Library believes that parents (or legal guardians) are the only ones with the right and responsibility to restrict the access of their own children to Library resources. The Library does not stand in loco parentis, under federal and state civil rights and anti-discrimination laws; it is illegal for a Library to prohibit access to minors.

In order to ensure effective communication between the Library and the community concerning the range of ideas and information in the Library collection, the Library maintains a materials evaluation procedure. The “Citizen’s Comment of Library Material” form is included in this document.

Objectives of Selection
The Library’s primary objectives are to acquire, organize and make available print and non-print materials of interest to Library constituents, including works of contemporary significance and works of enduring value. The Library also recognizes an immediate duty to offer materials for enlightenment and recreation, even though such materials may not have enduring interest or value. The collection is not archival. It is reviewed and revised on an on-going basis to meet contemporary needs.

Considering space and budget limitations, the Library selects materials to provide a balanced collection. The Library collection includes both works of current interest and those of lasting value. Materials are selected in accordance with standards appropriate to the subject matter and to the needs of the community.

The Library, however, does not feel obligated to have materials in order to answer every question. In some cases, the material needed is very obscure or specialized; the patron may then be best served by referral to another institution or individual, or through the interlibrary loan program.

Responsibility for Selection
Final responsibility for materials selection lies with the Library Director, operating within the framework of this selection policy as adopted by the Board of Trustees. It is at the discretion of the Director who in turn delegates selection responsibility and the authority to interpret and guide the application of policy in day-to-day selection decisions to Library staff. Unusual problems are referred to the Director for resolution.

Selection Tools
Tools used in selection include professional journals, trade journals, subject bibliographies, frequent reference requests, publishers’ promotional materials and representatives, and reviews from reputable sources. The Library will use approval plans and standing orders to purchase materials in selected genres and formats. Purchase suggestions from patrons are welcome and provide librarians with useful information about interests or needs that may not be adequately met by the collection. Patron suggestions will be governed by this Collection Development Policy in making additions to or deleting items from the collection.

Selection Criteria
All acquisitions, whether purchased or donated, will be selected in accordance with one or more of the following standards and criteria:

  • Critical reviews and information in professionals selection aids
  • Effectiveness of style, format, and content for intended audience
  • Need for variety and balance of viewpoints and subjects within the collection
  • Relationship to existing collection and other materials on the subject
  • Reputation and significance of author, publisher, director, composer and/or artist
  • Patron interest
  • Cost and availability
  • Contemporary significance or permanent value
  • Format and ease of use

The Library recognizes that many materials are controversial and that any given item may offend some patrons. The choice of Library materials by users is an individual matter. A person may reject certain items for himself/herself or for his/her family, but he/she does not have the right to restrict access to these materials by others. Selection will not be made on the basis of any anticipated approval or disapproval, but on the merits of the work as it relates to the criteria listed. Materials are evaluated as a whole and not on the basis of a particular passage or passages.

The Library cannot limit its selection to materials suitable for children and adolescents, but must consider its adult audience; therefore, some materials may be deemed by parents as inappropriate for their children. Since parents’ feelings differ and children of the same age differ greatly in levels of maturity, the Library will not act as judge of what materials a child is mature enough to borrow. This responsibility must remain with the parent.

Textbooks are primarily the responsibility of the schools and are added to the collection only to supply information not available in other materials.

New formats will be considered for the collection when, by industry reports, national survey results, evidence from local requests, and a significant portion of the community has the necessary technology to make use of the format. Availability of items in the format, the cost per item, and the Library’s ability to acquire and handle the items will also be factors in determining when a new format will be collected. Similar consideration will influence the decision to delete a format from the Library’s collection.

The Library increasingly relies on Electronic Resources to supply information. Such resources can often be searched in ways that other formats cannot and can often be accessed remotely.

Sound Recordings – The Library’s music sound recordings are a small collection in compact disc format. Sound recordings of books are acquired in compact disc format. The music collection consists of acquiring recordings of musicals, folk music, jazz, and classical music, as well as natural sounds and sound effects.

DVD Video – Due to the different rating system in use for different video content, the following guidelines will be adhered to by the Aurora Public Library District when selecting Video DVDs.

Theatrical Movies
– G, PG, PG-13 Ratings: No restriction on acquiring
– R, Unrated (UR) Rating: APLD can acquire if one of these conditions are met:
– Won an Industry Award
– Won a Film Festival Award
– Nominated for an Industry Award
– If deemed by the Library Director that the film adds quality to the collection

Television
– Over-the-Air: any program aired on broadcast channels can be acquired without restriction.
– Standard Cable/Satellite: Any program aired on standard cable channels can be acquired without restriction.
– Premium Cable/Satellite: Any program aired on premium channels can be acquired if one of the following conditions are met:
– Won an Industry Award
– Won a Film Festival Award
– Nominated for an Industry Award
– If deemed by the Library Director that the film adds quality to the collection

Foreign Videos
Foreign films and videos use different rating systems than the United States. Therefore, when reviewing foreign       videos, Library Staff will attempt to place the video in the most appropriate corresponding U.S. category before       making an acquisition decision.

Multiple Copies
While the Library does not have the budget to buy multiple copies of every title it owns, it does buy multiple copies of titles having high patron demand. When there are several reserves on a specific title, additional copies may be purchased. In subject areas where the interest is in the subject more than in a particular title, the Library prefers to buy a copy of several different titles instead of buying numerous copies of one title.

If at any time, the Library sponsors a large project, such as a special program, which requires the heavy duplication of materials, special funds may be appropriated or a sum may be set aside from the regular budget for this purpose.

Local History and Indiana Collection
This collection contains material on the history, description, and development of Aurora, Dillsboro, Moores Hill, Dearborn County, its residents, and to an extent, the state of Indiana. Many of these materials are available only within the Library with duplicate copies occasionally acquired to be made available for loan. Some background histories of the surrounding area are also included in the collection when available. The contents of the Local History collection remain exempt from rules of weeding.

Family History
The Library will acquire genealogical material related to Dearborn County. The Library attempts to include indexes to births, deaths, marriages, wills and land records, and when possible, indexes and compilations of the records for surrounding counties, both in print and online databases. Donations of family histories are accepted if any of the ancestors or descendants had or have ties with Dearborn County.

The Library purchases at least basic and current genealogical research guides and state historical society guides for states that had significant migrations to Indiana and that became destinations for groups leaving southern Indiana, and for the predominant countries of origin of the immigrants when available.

The Library purchases census microfilm for Dearborn County, as it becomes available. The Library accepts census indexes for areas surrounding Dearborn County.

Gift Materials
Materials donated to the Library are subject to the following guidelines: The Library retains the unconditional ownership of the gift. The Library makes the final decision on its use or other disposition of the gift. The Library reserves the right to decide the conditions of display, housing, and access to the materials.

Many donations consist of boxes or bags of materials, which are accepted on behalf of the Aurora Public Library District for book sale purposes. Staff who selects items desirable for the collection inspects these gifts. Donors may be given a receipt for such gifts, but the Library does not give appraisals of value. Gifts are not returned to the donor.

Authors, publishers, legislators and businesses frequently donate individual titles. These gifts are subject to the same selection criteria as materials purchased and are not returned if rejected for the collection.

Memorials
Memorial materials may be purchased with donor funds. An appropriate bookplate will be included in each gift identifying the donor and purpose of the donation.

Patron Requests
The Library encourages and at all times welcomes patron suggestions, comments, and ideas about the collection and its development. Purchase suggestions from patrons are welcome and provide librarians with useful information about interests or needs that may not be adequately met by the collection. Patron suggestions will be evaluated in terms of this Collection Development Policy in making additions to or deleting items from the collection. While every item patrons request may not be purchased, substantial effort will be made to acquire requested items through Interlibrary Loan.

Comment Request
Members of the community concerned with specific materials in the collection should discuss the material with the staff member and/or the Library Director. If a satisfactory resolution is not reached, the patron may complete a “Citizen’s Comment of Library Material” form.

Upon receipt of the completed form, the Library Director will ask Library staff for background information as to the criteria used in ordering the material in question, its relevance to the collection, and reasons for having the material in the collection.

The Library Director will, at the earliest possible date, study the information provided by the Library staff and respond, in writing, to the person who initiated the request for reconsideration.

If the person or persons initiating the request is not satisfied with the Library Director’s decision, he or she may make a written appeal to the decision to the Library Board of Trustees. Any person wishing to make such a written appeal should notify the Library Director of his or her intent, so that the subject can be placed on the agenda of the next Library Board meeting.

Collection Maintenance
The Library strives to maintain a collection that meets the needs of the community. In doing so, a systematic weeding of the Library’s materials will improve the efficiency and vitality of the Library’s resources. Materials are withdrawn from the collection through weeding by staff or because of loss or physical damage. Materials that have been lost or damaged may be replaced using the same criteria as for selection. Weeding helps Library staff evaluate the collection by identifying areas or titles where additional materials are needed, older editions that need to be updated, and subjects, titles, or authors that are no longer of interest to the community. If Library staff is uncertain about a title to be withdrawn, standard bibliographic tools, and if necessary, subject experts, will be consulted to determine if the title has historical or literary value.

Computer and Internet

Appropriate Use
Users are responsible for safe and ethical use of computers at all times. The Aurora Public Library District (APLD) does not recommend sharing computer accounts and passwords. The APLD assumes no liability for loss or damage to data or risk of identity theft. APLD filters Internet access in compliance with CIPA laws.

Legal Use
The public and staff may only use computers for legal purposes. Accessing obscene, pornographic, abusive, sexually explicit or illegal materials is strictly forbidden. Harassment, libel, slander, violating copyright laws, modifying data is illegal. Users will not violate local, state, or federal statutes. Vandalizing or disabling equipment, software, or data will result in prosecution.

Staff Assistance
APLD staff makes every effort to assist users with computer access needs. Staff cannot provide in-depth training concerning all computer programs or personal computer skills. Because of library scheduling, trained staff may not always be available.

Computer Use Sanctions
Violators of computer use polices are subject but not limited to loss of computer privileges, library privileges and/or prosecution.

Guidelines for Access

  1. Computer User is required to show their valid APLD Library Card, physically or electronically. Users are required to read and sign on their Registration Form COMPUTER agreement. Parental signature is required for users under the age of 18.
  2. Computer sessions are on a first come first serve basis. Users are allowed 30-minute sessions. Sessions beginning 30 minutes or less prior to closing will have access until approximately 10 minutes prior to closing.
  3. Users may be asked to relinquish the computer after a 30-minute session.
  4. OnlyUser assigned to a computer may be at the workstation. Please make arrangements at the desk foradditionaluser at the workstation.
  5. Computers are unavailable during periodic maintenance and upgrades.
  6. Users are not permitted to add personal software, delete or modify the installed hardware or software.
  7. Plug-ins or access software to Internet sites is based on availability and is not guaranteed.
  8. Printing costs are .10 per page for black & white copies and $1.00 per page for color copies. The patron is responsible for any printing initiated from assigned computer and must pay the accrued fees. Staff is available for assistance in printing procedures.
  9. APLD is not responsible for lost, damaged, or unavailable information due to technical or other difficulties.
  10. Cell phone use at or near the computers is prohibited. APLD is not responsible for loss of personal items.
  11. Food and drink are prohibited at or near the computers.
  12. Visitor Card: The Library offers a Visitor Card as a one time pass for visitors to use a computer without a membership. Visitors may get a Computer Only Card for future visits with proper ID.
  13. Student Electronic Resource Access Card: The Library issues a Student Electronic Resource Access Card allowing students to access Library Catalog, Inspire and other electronic resources. Student Electronic Resources Access Card is issued in partnership with SDHS and does not require a parent signature. Students wanting to access the Internet will need a parent signature and to upgrade to a regular membership.

Aurora Public Library District complies with the Children’s Internet Protection Act (CIPA) through the above polices and safety issues through adherence to the following:

  • Though Aurora Public Library District attempts through policy to prevent access to inappropriate material, it is technically impossible to prevent access to all objectionable resources.
  • Use of library computers will be monitored to the extent possible by library staff. However, it is the responsibility of parents and guardians to monitor and guide their children in the safe use of the Internet.
  • Minors shall not disclose personal identification information through the Internet or other forms of direct electronic communication including e-mail. Unauthorized disclosure, use, and dissemination of personal information regarding minors are strictly prohibited.

Aurora Public Library District policy applies to e-mail, the Internet, and other forms of direct electronic communication.

Aurora Public Library District Board of Trustees
Adopted: April 25, 2016

Confidentiality Policy

WHEREAS, the Aurora Public Library District, as a public agency, is required by law to make available all records of its affairs and the official acts of those who represent the Library in accordance with Indiana Code 5-14-3, a statute that mandates disclosure of all public records that are not specifically excepted.

SO THEREFORE, any person may inspect and copy the public records of the Aurora Public Library District during regular business hours. The Library may establish rules and procedures as may be necessary to protect the security of the public records in its custody, and may require that a staff member be present during any inspection of records by a member of the public.

WHEREAS, as provided for by law under Indiana Code 5-14-3-4(a) identifying the following public records are specifically excluded from disclosure to the public, and will not be open for inspection by members of the public at any time:

Pursuant to the provisions of Indiana Code 5-14-3-4(b)(16), the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that all Library or archival records which can be used to identify any library patron are hereby declared to be confidential and shall not be disclosed to the public or any person (except as public access to the records is mandated by state or federal law or by court order) or in claims against library patrons for collection of fines, materials, and other expenses, in any other litigation wherein said records are material, or when said records are ordered to be disclosed by a civil, criminal or administrative court having jurisdiction over the same. Under Indiana law, minors are accorded the same confidentiality rights as adults. Pursuant to the provisions of Indiana Code 5-14-3-4(b)(16), the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records which are deposited with, or acquired by, a library upon a condition that the records be disclosed only: to qualified researchers; after the passing of a period of years that is specified in the documents under which the deposit or acquisition is made; or after the death of persons specified at the time of the acquisition or deposit, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to personnel files of library employees and files of applicants for employment, except of name, compensation, job title, job descriptions, dates of employment, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to administrative or technical information that would jeopardize a record keeping or security system are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to computer programs, computer codes, computer filing systems, and other software that are owned by the Library or entrusted to it, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to records specifically prepared for discussion or developed during discussion in an executive session under Indiana Code 5-14-1.5-6, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to the identity of a donor of a gift made to the Library if the donor requires nondisclosure of his identity as a condition of making a gift; or after the gift is made, the donor, or the donor’s family, requests nondisclosure, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library.

WHEREAS, Library staff members are not authorized to disclose such records to any third party, except as set forth herein, staff shall be required to contact the Library Director when such request is made, at which time the Library Director will consult with the library’s legal counsel prior to responding to any such noted request.

AND WHEREAS, the Aurora Public Library Board of Trustees wishes to protect the privacy and confidential records of its patrons,

BE IT THEREFORE RESOLVED, that library records which can be used to identify any library patron, library records deposited with the library, personnel file information, administrative and computer information, donor identify are excluded from the public record as detailed above.

Nothing in this policy shall, however, be deemed to require the disclosure of any other written or tangible materials or records or archives other than as expressly required by law; and nothing prohibits the library from using any of the aforementioned records for its own purposes and needs; and nothing herein shall be deemed to modify the Board of Trustees’ prior policies regarding the free access to information and library materials to the public in accordance with the philosophy of the Library other than those records expressly excluded herein.

‘In Memory’ & ‘In Honor’ Donation Policy

Aurora Public Library District’s ‘In Memory’ and ‘In Honor’ Program is an opportunity to recognize someone’s special occasion or to provide a lasting memorial. Commemorate birthdays, graduations, anniversaries, end-of-year teacher gifts, a retirement and special friendships are just a sampling of the reasons to make an ‘In Honor’ gift. Leave a lasting memorial in honor of a loved one. Through this program you can create something special for your honoree, the library, and the entire community. The

Aurora Public Library District is happy to accept monetary donations in any amount for the purchase of Library materials. Gifts of less than $20.00 might be added to the library gift fund.  Library materials must meet the Collection Development Policy to be added to the collection. Normally books selected and purchased by the donor are not able to be accepted.

Large donations of $5,000.00 or more will considered by the Library Board for a special fund within the Aurora Public Library District Foundation or the Dearborn Community Foundation. When possible the Library Board will discuss with the donor areas of consideration for funding.

Library staff will select an item for inclusion in the general collection which reflects a special interest of the honoree. The donor may suggest a preferred subject area: history, genealogy, religion, arts, or fiction genres for consideration. The Library will honor this request if possible, making every attempt to purchase titles relating to the specific subject areas designated. The Library reserves the right to expend donated funds to purchase titles that are most relevant to its collection using the APLD’s selection criteria.

The Library staff will affix an honorary bookplate label inside the front cover or flyleaf designating for whom and by whom the gift is made. Donors will receive acknowledgment of the gift including a citation of the title(s) purchased. A letter or card will be sent to a person of your choosing providing information on your thoughtful donation.

Once materials are added to the collection, they become Library property and may be used in whatever manner the Library deems appropriate. The APLD does not guarantee that gifts added to the collection will be kept in perpetuity. The Library’s collections are weeded regularly based on APLD Collection Development Policy guidelines. All items in the Library’s collections are subject to these same guidelines for retention.

Adopted October 26, 2015

Memorial – Honor Donations Policy Form

Video Policy

WHEREAS, the Aurora Public Library District, as a public agency, is required by law to make available all records of its affairs and the official acts of those who represent the Library in accordance with Indiana Code 5-14-3, a statute that mandates disclosure of all public records that are not specifically excepted.

SO THEREFORE, any person may inspect and copy the public records of the Aurora Public Library District during regular business hours. The Library may establish rules and procedures as may be necessary to protect the security of the public records in its custody, and may require that a staff member be present during any inspection of records by a member of the public.

WHEREAS, as provided for by law under Indiana Code 5-14-3-4(a) identifying the following public records are specifically excluded from disclosure to the public, and will not be open for inspection by members of the public at any time:

Pursuant to the provisions of Indiana Code 5-14-3-4(b)(16), the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that all Library or archival records which can be used to identify any library patron are hereby declared to be confidential and shall not be disclosed to the public or any person (except as public access to the records is mandated by state or federal law or by court order) or in claims against library patrons for collection of fines, materials, and other expenses, in any other litigation wherein said records are material, or when said records are ordered to be disclosed by a civil, criminal or administrative court having jurisdiction over the same. Under Indiana law, minors are accorded the same confidentiality rights as adults. Pursuant to the provisions of Indiana Code 5-14-3-4(b)(16), the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records which are deposited with, or acquired by, a library upon a condition that the records be disclosed only: to qualified researchers; after the passing of a period of years that is specified in the documents under which the deposit or acquisition is made; or after the death of persons specified at the time of the acquisition or deposit, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to personnel files of library employees and files of applicants for employment, except of name, compensation, job title, job descriptions, dates of employment, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to administrative or technical information that would jeopardize a record keeping or security system are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to computer programs, computer codes, computer filing systems, and other software that are owned by the Library or entrusted to it, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to records specifically prepared for discussion or developed during discussion in an executive session under Indiana Code 5-14-1.5-6, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library. Pursuant to the provisions of Indiana Code 5-14-3, the Aurora Public Library District Board of Trustees do hereby exercise the discretion and do declare that library records relating to the identity of a donor of a gift made to the Library if the donor requires nondisclosure of his identity as a condition of making a gift; or after the gift is made, the donor, or the donor’s family, requests nondisclosure, are hereby declared to be excepted from the public record disclosures requirement at the discretion of the Library.

WHEREAS, Library staff members are not authorized to disclose such records to any third party, except as set forth herein, staff shall be required to contact the Library Director when such request is made, at which time the Library Director will consult with the library’s legal counsel prior to responding to any such noted request.

AND WHEREAS, the Aurora Public Library Board of Trustees wishes to protect the privacy and confidential records of its patrons,

BE IT THEREFORE RESOLVED, that library records which can be used to identify any library patron, library records deposited with the library, personnel file information, administrative and computer information, donor identify are excluded from the public record as detailed above.

Nothing in this policy shall, however, be deemed to require the disclosure of any other written or tangible materials or records or archives other than as expressly required by law; and nothing prohibits the library from using any of the aforementioned records for its own purposes and needs; and nothing herein shall be deemed to modify the Board of Trustees’ prior policies regarding the free access to information and library materials to the public in accordance with the philosophy of the Library other than those records expressly excluded herein.